Leaving a job can be a big step in your professional journey. Whether you’re switching careers, pursuing a better opportunity, or just need a change, writing a professional resignation letter is a crucial part of the process. At AIApply Reverse Recruit, we help professionals handle career transitions smoothly — and that includes crafting polished resignation letters.

What Is a Resignation Letter?

A resignation letter is a formal notification to your employer that you’re leaving your position. It ensures professionalism, gives proper notice, and maintains a positive relationship with your employer.

What to Include in a Resignation Letter:

1. Date – When you’re submitting the letter
2. Recipient’s name & title – Typically your manager
3. Clear statement of resignation
4. Your last working day
5. Gratitude or reflection
6. Optional reason (keep it brief and professional)
7. Offer to help with the transition
8. Professional closing and signature

General Template:

[Your Name]  

[Your Address]  

[City, State, Zip Code]  

[Email Address]  

[Phone Number]  

[Date]  

[Manager’s Name]  

[Company Name]  

[Company Address]  

Dear [Manager’s Name],

I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective [Last Working Day, typically two weeks from date].

I am grateful for the opportunities I’ve had during my time here and appreciate the support from the team. It’s been a pleasure to contribute to [mention a specific achievement or project].

I’m committed to making this transition as smooth as possible and am available to assist with handovers or training.

Thank you once again for the experience.

Sincerely,  

[Your Name]

                                                                                   10 Resignation Letter Examples

1. Formal Resignation

John Miller  

123 Main St, Chicago, IL 60601  

john.miller@email.com  

June 20, 2025  

Ms. Karen Tate  

HR Manager  

NextGen Software Inc.  

Dear Ms. Tate,

I am resigning from my position as Front-End Developer, effective July 5, 2025. Thank you for the opportunity and mentorship. I’ve learned so much during my time at NextGen.

I’m happy to assist during the transition.

Sincerely,  

John Miller

2. Short & Simple Resignation

Ayesha Khan  

ayesha.khan@email.com  

June 22, 2025  

Dear Mr. Davies,

Please accept this letter as formal notice of my resignation from Global Trade Co., effective July 6, 2025.

Kind regards,  

Ayesha Khan

3. Resignation with Gratitude

Jason Singh  

June 22, 2025  

Dear Maria,

I’m resigning from my position as Operations Lead at Phoenix Logistics. I’ve valued the experiences and team collaboration immensely. My last working day will be July 5, 2025.

Thank you for your constant support.

Best regards,  

Jason Singh

4. Career Change Reason

Emily Roberts  

emilyr@email.com  

Dear Mr. Patel,

After much thought, I’ve decided to pursue a career in user experience design and will be resigning from my role as Marketing Coordinator at Blue Horizon Ltd. My final day will be July 10, 2025.

Thank you for your guidance and support.

Sincerely,  

Emily Roberts

5. Better Opportunity Reason

David Kim  

dkim@email.com  

Dear Ms. Garcia,

I’m writing to resign from my position at VisionTech Solutions. I’ve accepted an offer that aligns more with my long-term career goals. My last day will be July 8, 2025.

It has been a pleasure working with you.

Warm regards,  

David Kim

6. Remote Job Transition

Sarah Parker  

June 22, 2025  

Dear Mr. Jennings,

I’m resigning from my role as Customer Success Executive at Pioneer Global. I’ve accepted a fully remote opportunity that better suits my family needs. Last working day: July 7, 2025.

Thank you for the wonderful experience.

Sincerely,  

Sarah Parker

7. Personal Reasons

Muhammad Ali  

ali.m@email.com  

Dear HR Team,

Please accept my resignation from PrimeTech Ltd. due to personal reasons. My last day will be July 5, 2025. I appreciate the opportunities I had here.

Regards,  

Muhammad Ali

8. Medical Reasons

Jessica Wang  

Dear Mr. Lee,

Due to health-related concerns, I must resign from my role at SparkMedia Group, effective July 3, 2025. I am grateful for your support.

Sincerely,  

Jessica Wang

9. Resignation After Relocation

Aaron Taylor  

Dear Ms. Brooks,

I’m resigning from my role at Cornerstone Digital due to relocation to another city. My last working day will be July 6, 2025.

Thank you for the great team and experience.

Warm regards,  

Aaron Taylor

10. Resignation After Short Tenure

Nadia Farooq  

Dear Mr. Khan,

While I’ve appreciated my time at AlphaEdge, I’ve decided to move on from my role after careful consideration. My last day will be July 1, 2025.

Best wishes to the team.

Sincerely,  

Nadia Farooq

Final Tips

• Always give proper notice (typically two weeks)
• Keep the tone positive and professional
• Offer to help during the transition
• Avoid airing grievances

Let AIApply Reverse Recruit help with your career next step — from resignation to landing your dream job!

Need help drafting your resignation letter? Contact us for a free template or custom support.